Please send us the Sales Invoice Request Form. We can then raise an invoice and send it to the sponsor company
directly. You can find the form on the KCLSU website here.
Here’s a summary of the sponsorship process:
1. Come to a reasonable agreement and establish a contract with your sponsor.
2. Send this sponsorship agreement/contract to the Activities or Sports teams for approval (see below)*. This is to ensure that you are protected in the agreement.
3. Forward the email chain to the Finance team with the sponsorship agreement/contract, Activities/Sport approval,
and the Sales Invoice Request form.
4. The Finance team will then raise a sales invoice. The amount will be reflected on the SAG Report and available in
your account to use immediately. The Finance team will maintain regular contact with the sponsor to get the invoice paid. However, if the sponsor doesn’t pay the invoice after a few reminders, we will inform you of the potential default, and the society may lose income if the sponsor doesn’t pay.